Westlake Village Lawn Maintenance Contract NOW ACCEPTING BIDS

I wanted to pass along that WLV has opened up it's bidding process for our Lawn Maintenance Contract. Our internal rules direct the Board to obtain AT LEAST 3 estimates for any contract we enter into that is $5000 or greater. As Maintenance Chair, I decided putting the contract out to vendors, via a Request For Proposal (RFP), was the most efficient method for receiving at least 3 bids AND ensuring that we get a fair price.

Below is the RFP cover letter - contact me for a copy of our contract:

Dear Vendor,

Thank you for your interest in making a competitive bid to be considered as the exclusive vendor for the WLV Lawn Care Contract. The residents of Westlake Village take great pride in the appearance of our neighborhood. With over 30 acres of common area including a large pond, citrus grove, sports facilities, walking trails, wooded areas, and public right-of-ways, Westlake Village retains the charm and character the developer envisioned 3 decades ago.

Attached you will find a sample of the Lawn Care Contract you will be asked to sign if your bid is selected. The major duties of the Lawn Care Contract vendor are to:

-Ensure all Common lawn areas are mowed/trimmed/edged, including the medians on Westlake Blvd from sidewalk to sidewalk (appr. 8’ from road to gutter if no sidewalk).
-Ensure all irrigation systems (supplied via well & reclaimed) throughout the Common Areas are functioning correctly at all times.
-Ensure all Common lawn areas are fertilized and treated for pests.
-Trim trees in close proximity to public right-of-ways up to a height of 15’and palm trees on Blvd (appr 60 palms) once per year.
-Maintain 4+ acre citrus grove utilizing accepted methods of fertilizing, pest control, and irrigation.
-Maintain plant beds at North & South Entrance
Work closely with WLV Director of Building and Grounds to accomplish the contract.

Please see the full Proposal and Map of Westlake Village for additional details. FILL IN BLANKS WITHIN PRPOSAL WITH BIDDED VALUES.

Bids will not be accepted without:

Proof of Liability Insurance Coverage ($1M minimum)
Proof of Workman’s Comp Insurance (or exemption)

Please remit your proposal to the WLV Office in person or via mail NO LATER THAN JUNE 1, 2009. The office is located at 810 Village Way, Palm Harbor, FL 34683.