Recently, a Westlake Village resident felt passionate enough about the condition of the tennis court nets to leave the Board a message on a copy of his dues bill, along with his yearly dues payment. The message was along the lines of, "What are you doing with all this money? You need to fix the Tennis Court Nets. YOU SHOULD BE ASHAMED!".
Hmmm. Now this resident succintly signed his name AND included a few letters therafter, as in a "P", and "H", and a "d". I thought about his comments for a day or two and then I sent him a letter which included various ways in which a resident can express an opinion or offer comment, including but not limited to the following:
- Call, email or letter to me directly
- Call, email or letter to any Board member
- Call, email or letter to Alice Duffy, the Village office manager
- Post a message on the Community Forum section of www.WestlakeVillageHOA.com
- Complete a Work Order form, available online or in the office
- Ask any Board member to complete a Work Order form on your behalf
The crux of the matter is both the comment and the method of delivery. First, no volunteer wants to be told they should be "ashamed" of the long hours they offer. Second, to keep the Village moving in a positive direction for all concerned, we have to stick to the systems (such as Work Orders) that have been put in place to facillitate open dialogue and address resident concerns in a straightforward and time-sensitive manner.
So, to this resident, I say this: I am hardly ashamed of the effort put in by you VOLUNTEER Board of Directors - in fact, I am proud as can be! And you should be, too.
- Do we have more work to do - the answer is a resounding "YES!".
- Will it happen overnight - "HECK NO!"
- Are we on-schedule AND meeting the needs of the residents - "YES!"
I have submitted the Work Order to the Maintenance Department and they will be looking into replacing those Tennis Court nets in the near future.
Cordially,
Rich C.
